C783 Project Management Essentials - Set 1 - Part 1

Correct Answer: Monitoring and Controlling Process Group

The Monitoring and Controlling Process Group is responsible for overseeing project execution to identify and resolve issues proactively. The Executing Process Group focuses on performing project tasks, the Closing Process Group deals with project finalization, and the Planning Process Group is responsible for establishing the project plan.

Correct Answer: Both the functional manager and project manager

In a matrix organization, team members report to both the project manager and the functional manager, which allows them to maintain responsibilities within their department while also contributing to project activities. Options A and B are correct only in functional or projectized structures, respectively, and D is incorrect as the project sponsor does not manage team members.

Correct Answer: To identify, prioritize, and manage a group of projects to meet business objectives

Portfolio management involves the centralized management of multiple projects and programs to achieve strategic objectives. It focuses on aligning projects with organizational goals, unlike Options A, C, and D, which are objectives within individual projects.

Correct Answer: Project Charter

The Project Charter formally initiates the project and provides the project manager with authority to proceed) The Project Scope Statement (Option A) defines the project's deliverables, the Project Plan (Option C) outlines how the project will be managed, and the WBS (Option D) is a breakdown of project tasks.

Correct Answer: Executing Process Group

The Executing Process Group involves performing the work defined in the project plan to achieve project objectives. Options A and C involve planning and monitoring, respectively, while Option D focuses on project completion.

Correct Answer: Sequential and related phases managed by the project team

A project life cycle is composed of sequential and interrelated phases that help guide the project to completion. The phases are interconnected, unlike Options B, C, and D, which do not describe the interdependency of project phases.

Correct Answer: Projectized organization

In a projectized organization, the project manager has full authority over team members who work solely on the project, whereas Options A and B describe structures where authority is more balanced or functional-based)

Correct Answer: That work is initiated in the correct sequence and at the appropriate time

The Work Authorization System is a formal process ensuring tasks are started in a specific sequence and timeline. It does not directly control budget, documentation, or restrict task assignments solely to the project manager.

Correct Answer: To document major deliverables, assumptions, and constraints

The Project Scope Statement outlines the primary deliverables, assumptions, and constraints of the project. Option A is incorrect because activity descriptions are found in the WBS. Options B and D do not accurately describe the purpose of the Project Scope Statement.

Correct Answer: Closing Process Group

The Closing Process Group formally concludes the project, involving activities such as deliverable acceptance and final documentation. Options A, B, and C are earlier stages in the project management process.

Correct Answer: Determine Budget

The Determine Budget process establishes a cost baseline that serves as a reference point for project spending. Estimate Costs focuses on approximating costs for project activities, Control Costs involves monitoring costs, and Plan Cost Management provides overall guidance on cost-related processes.

Correct Answer: What-If Scenario Analysis

What-If Scenario Analysis explores potential scenarios and their effects on project outcomes. Crashing (Option B) accelerates project tasks by adding resources, Gantt Charting (Option C) visually displays schedules, and Reserve Analysis (Option D) involves adding buffers for risk management.

Correct Answer: To establish the official working days and hours for project work

A project calendar details working days, holidays, and shifts, guiding when project work can occur. Dependencies (Option A) are determined separately, while Options C and D are covered under deliverable schedules and timelines.

Correct Answer: Discretionary Dependency

Discretionary Dependencies are set by the team and are often based on preferred practices. Mandatory Dependencies (Option A) are required by the nature of the work, External Dependencies (Option C) are outside project control, and Internal Dependencies (Option D) are within the project’s scope.

Correct Answer: Project activities with zero float

The Critical Path Method identifies the sequence of activities with zero float, meaning any delay will affect the project’s end date. Dependencies (Option A), scope (Option B), and resource allocation (Option D) are managed separately.

Correct Answer: Decomposition

Decomposition is the technique used to divide project deliverables into smaller work packages for better control. The Scope Baseline (Option B) documents scope components, Direct and Manage Project Work (Option C) focuses on project execution, and Define Activities (Option D) outlines the specific tasks.

Correct Answer: Analogous Estimating

Analogous Estimating uses data from similar past projects for estimation. Parametric Estimating (Option B) uses a formulaic approach, Bottom-Up Estimating (Option C) provides more granular estimates, and Three-Point Estimating (Option D) uses a range of estimates.

Correct Answer: Functional Organization

In a Functional Organization, employees report primarily to their functional manager, with project work as a secondary responsibility. Matrix organizations blend functional and project roles, with balanced or strong matrix structures giving project managers more authority.

Correct Answer: Reviewing and approving or rejecting project change requests

A Change Control Board (CCB) is a formal group tasked with evaluating change requests. Options A, C, and D relate to project finance, task execution, and resource management, which are not CCB responsibilities.

Correct Answer: Stakeholder Engagement Plan

The Stakeholder Engagement Plan defines strategies for engaging stakeholders effectively. The Communications Management Plan (Option A) focuses on information flow, the Project Charter (Option C) authorizes the project, and the Quality Management Plan (Option D) ensures quality standards.